Secure Meeting Privacy Policy

1. Introduction

Split Visions (“we”, “us”) operates the Secure Meeting service. This privacy policy describes how we collect, use and protect your personal information when you use our website and meeting platform.

2. Collection of personal data

• Contact information: Name, email, phone number when booking an appointment.

• Authentication data: Username, password, possibly SSO tokens.

• Meeting metadata: Date, time, participant list, and duration.

• Technical data: IP address, browser type, device information and log files.

3. Purposes of the processing

• Provide the service: Manage bookings, authentication, and video meetings.

• Support & operations: Troubleshooting, customer service and security monitoring.

• Compliance & Security: Audit logs, incident management, and legal requirements.

• Marketing (optional): Newsletters and offers, only if you consent.

4. Legal basis

• Contract: Processing is necessary to fulfill our contract with you.

• Legal obligation: We comply with GDPR, laws on electronic communications and archiving.

• Consent: For newsletters and marketing.

5. Storage and sharing

• Retention period: Meeting data is saved for up to 12 months, authentication data according to policy.

• Third party: We partner with Safespring and Pexip for operation and storage. These providers are committed to GDPR compliance.

• Transfer outside the EU: Not applicable – all data is stored within the EU/sovereign cloud.

6. Your rights

• Access & Correction: Request a copy or correction of your information.

• Deletion (“right to be forgotten”): You can request that we delete your personal data, provided that we have no legal obligation to retain it.

• Restriction & Objection: Restrict processing or object to processing based on legitimate interests.

• Consent: Withdraw consent for marketing at any time.

7. Contact us

For questions or requests, email support@securemeeting.eu or call 0771-502050